Thousands of organizations around the world use document management
systems every day instead of paper filing systems. The reasons
for this are simple:
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Prevent lost records |
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Eliminates most copying |
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Saves storage space |
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Eliminates paper storage needs |
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Manage records easily |
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File sharing by all participants |
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Find documents quickly |
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Indexing identifies location |
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Eliminates courier costs |
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Reduces loan cycle time |
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Eliminates file cabinets |
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Greatly enhances retention/retrieval |
To introduce a document management system into your organization you must
follow a logical approach. First a document must be entered into the system.
They can be scanned, faxed, emailed, or dragged and dropped into the system
where they are stored electronically. The documents are then indexed for ease
of control. When a person wants to read a document, they will use the retrieval
tools available in the document management system. Permissions are assigned for
these users regarding which documents can be read and what actions can be
performed. This process also allows for your electronic, collaborative network
of business partners to have access to the documents based on specific
permissions assigned to them. Finally, the document management system archives
the closed documents for the required timeframe before deletion.
These processes can be incorporated at the various entry points of paper into
your current system. Or, you could simply take advantage of the imaging and
storage aspects of Acris Paperless Solutions, which would eliminate your need
for paper storage along with all of the associated costs.
Regardless of the installation path that your organization takes you will
always have access to the full range of services offered in the Acris Paperless
Solution. You can schedule your own timeline for incorporation at the different
levels of your processes.
This will provide your organization with immediate costs savings from the
conversion of paper storage to electronic storage while establishing a platform
in which to build your electronic mortgage-processing model.
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